When we have been told via the past due Steve Jobs of Apple and others within the understand that the technology we had inside the hands of our arms could quite actually remodel our lives, some of us dismissed the bravado, at the same time as others embraced this new cell technology and began downloading masses of apps… Let’s face it, for maximum people, the world of ‘apps’ consisted of little more than Angry Birds to entertain the youngsters and fat face sales space to make already unflattering photos appear significantly much less appealing. Thankfully, speedy ahead just a few years and we have now ventured manner past this frivolous and reputedly useless a laugh and cell technology has most clearly began to convert our lives – not handiest on a personal stage, but it has slowly however clearly crept in to the manner wherein we do commercial enterprise too.
The surveying enterprise has no longer escaped the infiltration of cell technology with an increasing number of us (said to be approximately 10-15% of surveyors) now turning to our iPads and mobile phones to carry out factors of our jobs, regularly more quickly and effectively than we did with traditional methods. However its adoption has spread out a number of common worries; one mainly is that of records protection.
Where is Your Data Stored?
If you are using mobile technology to acquire and control your statistics and convey surveys which includes circumstance tests, dilapidations and valuations, you ought to know where and how your facts is being saved to make certain it is secure and the method is compliant with your PI insurance policy.
Data extracted with cell technology is going ‘in to the Cloud’ in which it is saved.
But information within the cloud need to additionally be subsidized up to comfy garage vaults.
Most RICS accepted PI coverage rules will now not cover loss of documents which might be…
‘stored on a pc device until those files are duplicated on as a minimum a each day basis, with the intention that the reproduction may be used to repair the files in the occasion of loss or damage.’
Data and files need to be sponsored up in addition to stored inside the cloud. For delivered peace of mind, backup records must be replicated between geographically numerous facts centre centers.
Not all cell tech vendors returned-up your facts, so this is some thing you should recollect.
Who Can Access your Data?
Only described users must have access to the records and all facts related to person get right of entry to to information have to be encrypted by using “SSL”, which ensures that simplest authorized people can retrieve your data.
Data will then sit down there completely and could by no means be deleted unless informed to do so, which in terms of compliance and Professional Indemnity coverage is better protection than any handwritten document that may have as soon as been produced on site.
You need to constantly take a look at the fame of statistics ownership and IP as some software companies very own the records, which may also save you you from meeting the contractual and confidentiality situations set by means of your clients.